JOB posting end date
September 1st, 2023
The Office Assistant plays a crucial role in:
- Promoting Isuarsivik Regional Recovery Centre as an Inuit culturally sensitive recovery centre offering distinctive and specific programs to deal with all kinds of addictions and intergenerational trauma.
- Supporting the administrative departments of the centre.
Purpose of position
Under the direction of the Administration Manager, the Office Assistant is responsible for providing reception, clerical and administrative services and support to the organization.
- Answer and direct incoming telephone calls.
- Ensure telephone messages are delivered immediately to the appropriate people.
- Receive, record and distribute incoming and outgoing mail and faxes
- Greet visitors.
- Keep an accurate log of all visitors and their reason for coming to the Centre.
- Maintain accurate files, records and correspondence.
- Assist the Manager of Administration with:
- Travel and accommodation arrangements for Directors, staff and consultants.
- Clerical support and assistance.
- Coordinating activities for meetings and events as directed.
- Prepare materials and photocopies as directed.
- Assist in the preparation of reports, presentations, and correspondence.
Maintain office files and supplies
- Assist to maintain central and electronic filing systems.
- Keep the general office area, meeting room and staff lounge clean and orderly.
- Maintain an inventory of office supplies.
- Ensure availability of coffee/tea for office use.
Other duties and responsibilities
With the direction of the Administration Manager, provide to the Executive Director and all managers clerical and administrative assistance and perform other related duties, as required.
- High School Diploma.
- A combination of education and experience (an asset).
- A minimum of 2 years related work experience.
Knowledge and Skills
- Strong communication (both oral and written) skills.
- Maintain the highest levels of confidentiality and professionalism.
- Good interpersonal skills including the ability to use tact and diplomacy and work under pressure.
- Good planning and organizational skills.
- Appreciation of the need for accuracy and meeting timeline/deadline requirements is essential.
- Some analytical and problem-solving skills.
- Ability to use all common office equipment including computer, fax, telephone, mail/stamp machine, photocopier, scanner etc.
- Maintain focus and performance while dealing with frequent interruptions and changes in priorities.
- Knowledge of Microsoft Office suite of programs, including Word, Excel and Outlook.
- Ability to read, write, and speak Inuktitut as well as English (mandatory).
- Ability to read, write, and speak French (an asset).
- Isuarsivik is undergoing a major transition that requires flexibility, creativity, and adaptability.
- The incumbent must balance multiple demands and urgent requests from guests, staff, and partners.
- The incumbent must also be prepared to meet the personal and professional challenges associated with living in a northern, isolated community with limited resources.
Salary / Benefits
- Working conditions are based on Nunavik’s health and social services network.
- Salary will be determined depending on qualifications and experience.
- Probation period.
- Mentorship or training program available (if requirements are not met).
It is the Centre’s objective to favor and promote the employment of beneficiaries from one of the Inuit land claims agreements. Therefore, it is at the discretion of the Board to waive any of the qualification requirements and implement a training or mentoring plan if necessary.