Permanent / Full-time
jos posting end date
September 30, 2022
The Administration Manager is responsible for:
- Coordinating administrative support to all departments.
- Ensuring proper day-to-day operations and maintenance of the buildings.
- Supervising administration services team.
- Planning external and internal meetings and events.
- Promoting the development of a positive cultural identity amongst staff and clients.
Purpose of position
Under the direction of the Deputy Executive Director, the Administration Manager is responsible for the day-to-day operations of the administrative systems and the proper functioning of the buildings.
Management & planning
Supervises and coaches:
- Coordinator of administration
- Coordinator of Food Services-Head Cook
- Office Assistant
- IT Specialist
Ensures proper planning and implementation of:
- Maintenance of all buildings as well as their proper operations.
- IT maintenance, support and replacement.
- All service contracts for the Centre (buildings, vehicles, equipment)
- Food services.
Implements and maintains systems to ensure the following services are offered efficiently:
- Accurate files, records and correspondence.
- Administrative and clerical support to all
- IT support & maintenance.
- Food services for guests.
- Maintaining up to date staff and Board organization charts, contact sheets and Calendar of events.
- Translation of documents.
- Travel and accommodation arrangements for Directors, senior management, staff and consultants.
- Other office and administrative duties as required.
Supports Executive Management and Executive Assistant with:
- Preparing letters, briefing notes, schedules, agendas and Board meeting packages.
- Preparing, maintaining and ensuring the safeguard of all correspondence, meeting minutes and records of decision.
- Writing detailed reports, briefing notes and correspondence.
Meetings, Events and Special Projects:
Ensures proper arrangements are made for:
- Meeting space.
- Availability of specific meeting-related materials, files, information and documents.
- Availability of AV equipment and general meeting materials.
- Minutes and accurate records of meetings and other events.
Coordinate various meetings and events:
- Assisting in planning the event, inviting guests, preparing meeting notices, and recording the minutes of meetings (e.g., staff meetings, Center Graduation etc.).
Perform other related tasks as requested by the Deputy Executive Director.
- Completion of a college program (an asset).
- Completion of a management program (an asset) or willingness to complete an appropriate program.
- Coursework in organizational practices or human relations (an asset).
- 5 years related work experience.
- 1 year of supervision experience.
Knowledge and Skills
- Personal and professional experience in a cross-cultural setting.
- Ability to communicate professionally with staff members, Directors, contractors and the general public.
- Maintain the highest levels of confidentiality and professionalism.
- Ability to plan events.
- Strong ability to work independently and/or in a team.
- Ability to work outside standard office hours.
- Knowledge of Microsoft Office suite of programs, including Word, Excel and Outlook.
- Candidate must be willing to submit to a criminal records check.
- Ability to read, write, and speak Inuktitut as well as English (mandatory).
- Ability to read, write, and speak French (an asset).
- Isuarsivik is undergoing a major transition that requires flexibility, creativity, and adaptability.
- The incumbent must balance multiple demands and urgent requests from guests, staff, and partners.
- The incumbent must also be prepared to meet the personal and professional challenges associated with living in a northern, isolated community with limited resources.
Salary / Benefits
- Working conditions are based on Nunavik’s health and social services network.
- Salary will be determined depending on qualifications and experience.
- Probation period.
- Mentorship or training program available (if requirements are not met).
It is the Centre’s objective to favor and promote the employment of beneficiaries from one of the Inuit land claims agreements. Therefore, it is at the discretion of the Board to waive any of the qualification requirements and implement a training or mentoring plan if necessary.